Author Guidelines

Submission procedure

BioInvasions Records is an English-language journal supported by an international editorial board. BioInvasions Records is peer reviewed and accepts original, not previously published, manuscripts (see Types of manuscripts section below). Authors are kindly requested also to read the Journal Information page before submitting manuscripts.

Manuscripts should be submitted electronically to bir_submissions@reabic.net
Acknowledgement of manuscript submission will occur via e-mail.

Manuscripts must be submitted as a single file (Microsoft Office Word 97-2003 or Microsoft Office Word 2007 Document format file, not exceeding 5 Mb size), with low resolution figures, tables and supplementary material (Appendix tables and/or figures) embedded in the manuscript (after list of references). At the later stages of manuscript processing, authors of accepted manuscripts can, if necessary, be requested to provide high-resolution figures (see “Manuscript Preparation” section).

As part of the process of submission, authors are also kindly requested to provide an electronic covering letter to editors of BioInvasions Records, explaining why the work is novel, topical (under the scope of the journal - please check at the Journal Information page) and of broad international interest.

Also, please suggest names and contact details of (at a minimum) 5 relevant internationally recognized experts as potential reviewers, and declare possible conflicts of interests with potential reviewers and journal editors (please be specific).

The covering letter should also include following statements:
• the manuscript has neither been submitted nor published elsewhere (or provide details on previous submissions and formal publication decision, or copy of formal letter to the journal editor on withdrawal of manuscript);
• the manuscript adheres to publisher's Ethical Guidelines (please read Publication Ethics and Publication Malpractice Statement)
• the authors agree with journal publication policy, reviewing and publication decision procedure (please read Manuscript presentation and Manuscript processing after submission sections below);
• the authors agree to pay article processing charges (APCs) if their manuscript is accepted for publication (for details please read Article Processing Charges section below).

Please also provide name, address and VAT number of your institution/organization  (VAT number is needed for VAT-registered organizations from European Union countries; if applicable, the VAT number for the organization should be validated at http://ec.europa.eu/taxation_customs/vies/vieshome.do ).

Please label the “Subject” line of your e-mail message as “submission of first version of manuscript”.

For the procedure on submission of revised manuscripts, please see Manuscript processing after submission section.

In case of any technical problems with manuscript submission, please contact the Managing Editor of BioInvasions Records, Dr. Vadim Panov (bir_editor@reabic.net or vepanov@gmail.com).

 

Types of manuscripts

The international journal BioInvasions Records publishes results of field research in the area of biological invasions in aquatic and terrestrial ecosystems, including scientific accounts of biological surveys and monitoring (see Journal Information page) in the form of the following types: Editorial papers, Letters to BioInvasions Records, Research articles, Rapid communications, Data papers, and Special issues.

Editorial papers are generally short concept or reviewing papers by the journal editors and/or by guest editors of special issues, normally not longer than 4 printed pages (on average, 1 printed journal page in BioInvasions Records is the equivalent of 1.5 single-sided, single-spaced manuscript of A4 format pages prepared using Times New Roman 12-point font, including up to 750 words, or 4800 characters with spaces).

Letters to BioInvasions Records are short concept papers in the area of biological invasions, and may include also critical discussion of recently published papers. They should not regularly exceed 4 printed pages.

Research articles are scientific papers, normally not longer than 20 printed pages. They should include an abstract that summarizes the results of the study (or submitted data), keywords (max 7), introduction, description of the results (or submitted data) with discussion, references and the appendices in standard tabular format with primary geo-referenced species record data, if appropriate (see "Manuscript presentation" section).

Rapid communications are brief scientific papers on new records of non-native species, normally not longer than 6 printed pages. The paper should include an abstract, keywords (max 7), paper text (regularly divided to sections like in research article), references and the appendices in standard tabular format with primary geo-referenced species record data and/or other relevant information (see "Submission of datasets" section).
Rapid communications, describing new records of non-native species, should include also a brief description of the species records and include a high quality photograph or drawing of the recorded species, preferably showing specific morphological features of the species, and your species distribution map.

Data papers are brief descriptions of scientific datasets, including annotated checklists of non-native species for countries or for specific geographic areas, or extended datasets on geo-referenced records of non-native species (and native species, if relevant), normally not longer than 4 printed pages. The paper should include an abstract, keywords (max 7), paper text (regularly divided to sections like in research article), references and the appendices in standard tabular format with primary geo-referenced species record data and/or other relevant information (see "Submission of datasets" section).
Data papers should include detailed description of methods and data verification procedure (specifically for citizen-science based data), and technical description of data presentation.
Presentation of species distribution maps in Data papers is optional.

Special issues of BioInvasions Records may include extended papers longer than 20 printed pages, relevant conference proceedings and extended datasets upon special agreement with editors. If you are interested in becoming an author or guest editor of a specific special issue, please contact the Managing Editor of BioInvasions Records, Dr. Vadim Panov (bir_editor@reabic.net or vepanov@gmail.com).

 

Manuscript presentation

All manuscripts must be in English, preferably checked by a native English-speaking colleague, before submission. The latter will greatly improve both the legibility and scientific quality of your paper for acceptance by the journal if English is not your first language. You may also consider utilising the services of American Journal Experts, Bioedit English Language Editing, Editage, or Textcheck.

Please single-space all material (text, figure legends, tables, references, etc.), and use 12-point Times New Roman font.

The first page of the manuscript should start with the preferred type of manuscript (see “Types of manuscripts” section), title of article, running title header (not to exceed 70 characters and spaces), and complete name, affiliation(s), and both e-mail and institutional addresses of all contributing authors. All persons listed as authors should have been sufficiently involved in the research to take public responsibility for its content. Please identify the corresponding author's name using an *(asterisk), and place the asterisk after the number that designates the institutional affiliation.

Abstract: The abstract should briefly describe the methods, results of the research and conclusions (minimum three related sentences, maximum of 400 words). The abstract should be a single paragraph and contain no citations or footnotes.

Key words: Please provide no more than 7 key words, preferably different from those specified in the title of the manuscript.

Text: Please separate paragraphs with a blank line. First order section headings (Introduction, Methods, Results, Discussion etc) should be in bold, second order headings should be italicized, third order headings should be not-italicized but underlined. Please provide line numbering in text.

Citations in the text should be identified by means of an author‘s name followed by the date of the reference (no comma) in parentheses and page number(s) where appropriate. When there are more than two authors, only the first author‘s name should be mentioned, followed by ’et al.‘. In the event that an author cited has had two or more works published during the same year, the reference, both in the text and in the reference list, should be identified by a lower case letter like ’a‘ and ’b‘ after the date to distinguish the works. Examples: (Author 2001; Author 2002a, b), (Author and Co-Author 2005), (Author et al. 2007). Before submitting the manuscript, please check carefully each citation in the text against the list of References to ensure that they match exactly.

When citing articles that are “in press,” please send to the reviewing editor a copy of the acceptance letter from the journal or book editor (copy of electronic letter is sufficient).

Direct links to internet resources in the paper text should be avoided, and all relevant internet based resources should cited in the regular way by the author and year (or institutional author, and year, see “References” subsection).

Species taxonomy: Please consult ITIS web site, FishBase or WoRMS web site for species taxonomy. Each first citation of a species latin name within the text must give the scientific authority and the year of first publication (with comma), e.g, Dreissena polymorpha (Pallas, 1771), Cyprinus carpio Linnaeus, 1758.

Statistical analyses: We will accept manuscripts for BioInvasions Records with minimal or no statistical analyses or just descriptive statistics. However, when statistics are included they must conform to the same requirements as for Aquatic Invasions (see AI Author Guidelines).

Footnotes: Footnotes should only be used in tables. Indicate each footnote in a table with a superscript lowercase letter.

Figures: all relevant photographs, graphs and diagrams should be named as Figure and numbered, and along with captions they should be embedded in the manuscript after References section. Please insert in manuscript only low or medium resolution figures to ensure a reasonable size of manuscript file (for instance, inserted jpg file should not regularly exceed 200 kb size). Please refer to each figure in the text of manuscript as (Figure 1, 2 etc).

Authors are encouraged to provide figures in colour, if relevant, however, authors are advised to test the reproductive clarity of colors, and information presented using color backgrounds, in figures by printing test examples on standard black and white printers and photocopiers.

Multi-part figures ought to be labelled with higher case letters (A, B, etc.). Please insert keys and scale bars directly in the figures, and avoid using small fonts. Times Roman 12-point (or larger) font is recommended.

The axes caption on graphs should be in lower case except for the first letter or in the case of proper names. The vertical axis caption on graphs should be placed sideways and both captions and scale numbers should be large enough to be clear when reduced to one column width.

Figures may be sized to fit approximately within the column(s) of the journal, but 1.5 and two-column wide figures are also acceptable.  Number of figures is not limited, but authors are advised to include only those figures that are essential to the manuscript.

Important note: all species distribution maps are acceptable only when they are supported by primary geo-referenced species record data, which should be provided as supplementary tables in standard format in Excel. Publication of these supplementary tables with primary record data is not limited by size and is free of charge for the authors, who are encouraged to submit the extended datasets on both alien and native species records (see section "Supplementary information" below.

Tables text should be Time New Roman min 7 or max 10-point font and single table size should be equal or less than 1 printed journal page, and embedded in the manuscript after the References section. Larger tables and tables with primary geo-referenced species record data should be provided in form of appendices and located after the References section. Authors are encouraged to keep all tables within one or two column widths (portrait A4 page). Please refer to each table in the text of manuscript as (Table 1, 2 etc). Also, please include only those tables that are essential to the manuscript.

Acknowledgements: please provide a brief paragraph recognizing the source of funding for the work and acknowledging the assistance of individuals or organizations not identified among the list of authors. Specifically, please acknowledge reviewers during revision of your manuscript. Acknowledgements should be placed in a separate section before the References section.

References: please group full references alphabetically by author, then chronologically, after the acknowledgements section. If relevant, please include in specific references a DOI number for research papers and other documents available online. Please list all authors of publications, and provide full titles for journals (journal issue number and DOI for released papers with page numbering is optional). Before submitting the manuscript, please check carefully the list of References against each citation in the text of manuscript, tables, annexes and figure captions to ensure that they match exactly.

Please use the following style for the reference list:

1. Regular journal article
Stubbington R, Terrell-Nield C, Harding P (2008) The first occurrence of the Ponto-Caspian invader Hemimysis anomala G.O. Sars, 1907 (Mysidacea) in the U.K. Crustaceana 81(1): 43-55

Non-English publication (English translation is optional):
Ates R (1998) De druipzakpijp, Didemnum lahillei Hartmeyer, 1909 in Zeeland [The sea squirt Didemnum lahillei Hartmeyer, 1909 in Zeeland]. Het Zeepaard 58(4): 101-110

2. Article in press
Galil BS, Marchini A, Occhipinti-Ambrogi A (2016) East is East and west is west? Management of marine bioinvasions in the Mediterranean Sea. Estuarine Coastal and Marine Science, DOI: 10.1016/j.ecss.2015.12.021

3. Book, authored
Elton CS (1958) The Ecology of Invasions by Animals and Plants. Methuen, London, England, 181 pp
Eales NB (1961) The Littoral Fauna of the British Isles, 3rd edn. Cambridge University Press, Cambridge, UK, 306 pp

4. Book, edited
F. Gherardi (ed) (2007) Biological Invaders in Inland Waters: Profiles, Distribution and Threats. Invading Nature - Springer Series in Invasion Ecology, Volume 2. Springer, Dordrecht, The Netherlands, 733 pp

5. Book articles
Ojaveer H, Leppäkoski E, Olenin S, Ricciardi A (2002) Ecological impacts of alien species in the Baltic Sea and in the Great Lakes: an inter-ecosystem comparison. In: Leppäkoski E, Gollasch S, Olenin S (eds), Invasive Aquatic Species of Europe: Distributions, Impacts, and Management. Kluwer Academic Publishers, Dordrecht, The Netherlands, pp 412-425

6. Book, conference proceedings
Osman R, Shirley T (eds) (2007) Proceedings and Final Report of the Gulf of Mexico and Caribbean Marine Invasive Species Workshop. Corpus Christi, USA, February 26-27, 2007. Harte Research Institute for Gulf of Mexico Studies and Smithsonian Environmental Research Center, Corpus Christi, USA, 47 pp

7. Article in conference proceedings book
Miller W (2007) Shipping vectors within the Gulf of Mexico and Caribbean: ballast water and hull fouling. In: Osman R, ShirleyT (eds) (2007) Proceedings and Final Report of the Gulf of Mexico and Caribbean Marine Invasive Species Workshop. Corpus Christi, USA, February 26-27, 2007. Harte Research Institute for Gulf of Mexico Studies and Smithsonian Environmental Research Center, Corpus Christi, USA, pp 12-13

8. Reports and official documents
By author:
Smeets E, Weterings R (1999) Environmental indicators: Typology and overview. European Environment Agency (EEA). EEA Technical report No 25, 19 pp

By institutional author:
European Community (2000) Directive 2000/60/EC of the European Parliament and of the Council of 23 October 2000 establishing a framework for Community action in the field of water policy. Official Journal of the European Communities L327: 1-72

European Community (2006) Halting the loss of biodiversity by 2010 – and beyond. Sustaining ecosystem services for human well-being. Communication from the Commission of the European Communities COM (2006) 216, Brussels, Belgium, May 22, 2006, 15 pp

9. Theses
Gumuliauskaitė S (2007) Life history of the Ponto-Caspian amphipod, Pontogammarus robustoides, and its impact on Lithuania's freshwater communities. PhD Thesis, Vilnius University, Vilnius, Lithuania, 39 pp

10. Web sites and online databases
REABIC (2009) Regional Euro-Asian Biological Invasions Centre (REABIC). http://www.reabic.net  (Accessed 15 December 2008)

Birnbaum C (2006) NOBANIS – Invasive Alien Species Fact Sheet – Dreissena polymorpha. Online Database of the North European and Baltic Network on Invasive Alien Species – NOBANIS. http://www.nobanis.org  (Accessed 10 January 2009)

11. Computer programmes and databases
National Oceanographic and Atmospheric Administration (2007) Hydrographic database of the Northeast Fisheries Science Center. National Marine Fisheries Service, Woods Hole, Massachusetts, USA

Supplementary information regularly should include extended datasets in tabular format, specifically, geo-referenced species record information. In the latter case we encourage authors to cross-reference distribution maps and record information in supplementary tables providing relevant cross-numbering of record points on the map and record line in the supplementary table. Column headings should be clearly labelled. Please refer to each supplementary table, figure or other material in the text of manuscript as Table S1, Table S2, Figure S1, Figure S2, Appendix 1, 2 etc).


Important note: Authors are highly encouraged to deposit species records (for papers on species records and/or distribution) and checklists of non-native species (for relevant review or data papers) to the species repository of the Regional Euro-Asian Biological Invasions Centre (REABIC). Standard Excel tables with recommended formats for data submission to REABIC can be downloaded here Species_records_format_example.xls, Checklist_format_example.xls. Deposition of your species record data and/or checklists of non-native species in the REABIC repository will greatly contribute to both the scientific value and visibility of your paper and may enhance both the citation rate of your paper and the impact factor of the journal.  

Important note: Nucleic acid sequences also should be deposited in an appropriate database (i.e. GenBank) in time for the accession number to be included in the published article.  

 

Manuscript processing after submission

Reviewing process
Approximately one week after submission, the responsible editor may contact authors by e-mail, either in the case of any problems with a submitted manuscript, and/or to acknowledge successful submission and also notify authors regarding the start of the reviewing process. In case authors do not receive confirmation of initial submission after two weeks, they are kindly requested to contact the Managing Editor of the journal, Dr. Vadim Panov (bir_editor@reabic.net or  vepanov@gmail.com).

Up to 20% of papers submitted to BioInvasions Records are rejected without review. This reduces the burden on the refereeing community and enables authors to submit, without delay, to another journal.
In some cases our editors may recommend re-submission of relevant manuscripts to other thematic REABIC journals, Management of Biological Invasions or Aquatic Invasions
Submitted manuscripts that pass the initial assessment will be assigned to one of our Associate Editors (the manuscript handling editor).
After acknowledgment of successful submission, the handling editor will contact at least 2 independent referees to review the manuscript and provide comments (referees will be selected from experts suggested by the authors and/or other relevant experts). Normally, selected reviewers are required to complete their reviews within 30 days, including evaluations, suggestions for improvements and recommendation for acceptance or rejection of manuscripts. In the case of all reviews, the responsible editor will send the corresponding author a decision letter along with detailed comments from referees.

Considering possible conflicts of interests between reviewers and authors, the handling editor may select "single blind" peer review (maintains anonymity of reviewers - the names of the reviewers are hidden from the author) or "double blind" peer review (maintains anonymity of both reviewers and authors).

Submission of revised manuscripts
After receiving a positive decision letter from the responsible editor (publication decision) and comments from the referees, authors are required to return the revised manuscript along with a detailed response letter to referees comments within one month (authors are kindly requested to reply to all reviewers' suggestions and/or any reasons for rejecting/modifying/improving all or any part of their specific suggestions). Delayed revisions may be treated as new submissions and sent for further evaluation by new referees unless an extension to the revision period has been agreed both with responsible (handling) and managing editors.

Also, submission of high resolution figures in separate files also may be requested in some cases.

Revised manuscripts should be submitted electronically to bir_submissions@reabic.net
Please make a note “Revised Version, Date“ in the first line of your revised manuscript, and a label the “Subject” line of your e-mail message “submission of revised version of manuscript” when submitting it.

Manuscripts will be considered as formally accepted only after the approval of the revised version by the responsible Editor-in-Chief, who may contact handling editor and/or referees for additional comments.
Authors will receive a formal acceptance letter (final publication decision) of the revised manuscript by e-mail.

Paper proofs and publication
Paper proofs will be sent by e-mail to the corresponding author soon after final publication decision, and authors are kindly requested to return as soon as possible the revised proofs electronically to bir_submissions@reabic.net, indicating “revised proof” in the “Subject” line of your e-mail message. Normally the paper with page numbering will be placed on the BioInvasions Records website soon after receipt of the revised proof (in around 1 week time).

 

Article Processing Charges

The Open Access policy of BioInvasions Records means that authors retain the copyright of their articles, which can be copied, downloaded and freely distributed within society (for more information on editorial policy of BioInvasions Records please see Journal Information page). This also ensures free web access to the results of research and maximum visibility for published papers. However it requires the author to pay the costs of the review and editing process, typesetting, web publication, long term archiving and inclusion in CrossRef (enabling electronic citation in other journals that are available electronically). Article processing charges (APCs) for authors (along with support from relevant funding institutions) represent the main funding source for Open Access journals. According to this funding model, papers selected for publication in BioInvasions Records are subject to article processing charge (APC) of 40 Euro per printed journal page. A minimum APC of 300 Euro is fixed for papers smaller than 8 printed pages. In addition, in case English is not your first language, you may also consider ordering our Copy-Editing services (spelling, grammar, sentence structure): €15 net / printed journal page.  


As the publisher of BioInvasions Records, the Regional Euro-Asian Biological Invasions Centre (REABIC), is VAT (Value Added Tax) registered, this means we have to charge some of our European customers VAT (currently 24.0 per cent) on top of the original APC rate. VAT is applicable only for VAT non-registered customers based within the European Union.


Normally, by submitting a manuscript to BioInvasions Records, authors agree to pay APCs if their manuscript is accepted for publication. Authors will receive APC form (invoice) along with paper proofs and asked to return payment with submission of their proof corrections. APCs must be paid within one month of the invoice date via bank transfer (preferable option) or credit card (VISA or MasterCard).

Up to 50% waivers are available for corresponding authors from “low income” (see this reference) and “low middle income” (see this reference) countries, as defined by the World Bank. Also, students and retired scientists may apply for a 50% reduction of APCs (only in case of their personal payment), and these applications may be accepted following consideration of both the scientific value of submitted manuscripts and the current availability of alternative funding for the journal. Up to 20% discounts will be also offered to scientists who actively participate in the reviewing and editorial process of the journal. If relevant, please justify your application for reduction of APCs in your cover letter to the editors of BioInvasions Records upon initial submission of the manuscript.

Publication of supplementary material in Excel format is free of APCs.


 

Additional information

Additional technical information on manuscript submissions can be obtained from the Managing Editor of BioInvasions Records, Dr. Vadim Panov (bir_editor@reabic.net, vepanov@gmail.com).